Electronic Filing
Here's how it works:
1. Send us a copy of your data. We can send you a link to upload your data via our SSL login so your data is secure or send it on a CD to Granite Software, 17665 E Cranberry Cir, Parker, CO 80134.
2. We will need your admin password, your fax number, copies of the 941's and state withholding forms to reconcile your data. These can be emailed to electronicfiling@granitesoftware.com or faxed to 303-845-8262.
3. After we receive the data and the forms we will reconcile the data and fax you the information for your approval. The reason for faxing the reconciliation is the information includes a list of W2's with Social Security numbers.
4. After the approval is received we will mail you the employers and employee copies of the W2's on a CD for your records along with copies of the reports filed. If we are both electronic filing and mailing the W2's the W2's will be mailed to the employees by January 31st. We wait to file the W2's to SSA until the end of February, the deadline is March 31st, to give time for employees to come to you with any changes so we can make those changes before submitting the file. The state W2's will be filed by the due date per the state.
We guarantee that your W2's will be filed on time as long as we have the data 5 days prior to the due dates.